On The Topic“Event Management”
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“EVENT MANAGEMENT PROJECT” FREE BCA PROJECT SYNOPSIS PART 1
1.Title:- “Event Management”2. Introduction and Objectives of Free BCA Project Event Management :-Introduction· NC Techsoft is an Event Management agency established in 2000 to cater to Free BCA Project growing potential of events in brand-awareness building. Free BCA Project huge universe of Events falls under different categories. Large technology firms may hold events, which are essentially seminars, and workshops that popularize or spread awareness on their products. An automobile company may hold an event to launch a new model of a car. A soft drink company may hold a series of events across many cities to get attention on their specific brand of soft drink and so on.· NC Techsoft realized that one of Free BCA Project key ingredients of success in this business was the extent of networked contacts Free BCA Projects company had at any point in time. These contacts are essentially providers of specific services who can be mobilized quickly to participate in any given event. For example, in a Rock Show event to popularize a brand of soft drink, several key service providers are required – Sound systems, Lighting providers, Canteen services, stage construction and so on. And since NC Techsoft was interested in carrying out operations in all Free BCA Project metros in India, it was important to develop these contacts across the country and make it all available for NC Techsoft agents on the touch of a button.· NC Techsoft saw itself as a company completely backed by Information Technology. Although its main office was in Mumbai, its Account Managers would travel to all Free BCA Projects metro locations, interacting with clients and soliciting their business. NC Techsoft decided to create an extremely efficient Information System in the backend and make their Account Managers use this system wherever they are through the Internet.OBJECTIVE OF FREE BCA PROJECT
· An Event is characterized by several elements coordinated together for a period of time. When NC Techsoft undertakes an event contract for a client, it usually is characterized by Free BCA Project following:
- Objective of the event
- Target audience who will visit the event.
- Period of the event.
- Manner of inviting the audience (Exclusive invitation, public advert etc.)
- Type of Event
- Date(s) of the event
- Venue(s) of the event. (May even be in multiple cities/towns).
- Hospitality
- Performances
· NC Techsoft sits with Free BCA Project client to get details on all of the above parameters. NC Techsoft maintains an exhaustive list of Service Providers (or Vendors) who provide a specialized service, which forms part of the overall event. For example, there are more than 5-6 service providers in the category of Audio Systems providers, almost 3-4 entries each in every city for caterers, 10-12 entries for Disc Jockeys, 10 entries for stage lighting and so on. As you would observe, there are several categories of services under which vendors are classified. There are many vendors who may provide the same service and Free BCA Project selection would be based on appropriate criteria for the event.· Another important entity in the Events business is Sponsors. Sponsors are either companies or specific departments within companies who have specific event budgets, which may be solicited for to host certain kinds of events. For example, as part of a Rock Festival event, 3 to 4 sponsors may be involved to cover specific areas of expenditure. A particular readymade Jeans brand company may sponsor ticket printing and sales, another company may sponsor lighting and so on. NC Techsoft is well networked with sponsors across Free BCA Projects country. By bringing appropriate sponsors to events, Free BCA Project event gets funded adequately and decisions are also taken in a speedy manner. Lack of funds often delay events, which means revenue losses for NC Techsoft.· After initial interactions happen with a client, Free BCA Projects first thing to do is to create an estimate for the event for which NC Techsoft is responsible. Based on the requirements for the event, the various services needed are listed down and based on the rates of a specific service provider, the rates are quoted. Different services would have different specifications and units for quoting rate. For example, in the case of Sound Systems, the exact type and power of sound systems need to be specified and Free BCA Project rates would be on a per-day basis. Catering would be on number of people with rate quoted per person.· Free BCA Projects Estimate/proposal should also reflect the specific scheduling of tasks within the event. The overall event would have specific dates with a description of what would happen and when. The detailed proposal would also outline when a specific service would be delivered and in place. For example, in a Rock Show event slated for, say, November 10th, setting up the multi-layer stage would finish by 8th November, Sound systems would be in place by 9th November and so on. The proposal would schedule all required services and elements for Free BCA Project event. One of the items in the estimate would be NC Techsoft Professional charges which would be a fixed amount depending on the event and its complexity.· After negotiations, a contract is signed after firming up the rates and the schedules. NC Techsoft assigns an Event Coordinator for Free BCA Projects event who would have complete responsibility for the successful conduct of the event. The primary responsibility of the Event Coordinator is to ensure that the Service Providers are contacted, briefed and purchase orders generated for availing their service. Thereafter, there should be a strict monitoring of dates and the quality of service provided by the vendors. Delays should be trapped in time so that there is scope for corrective action. With events, Free BCA Projects final event dates can never be changed and therefore Event Coordinators need information of every specific detail all the time. That is the role of Information Systems.· Currently, there is no formal system by which orders are generated to service providers or for recording when such services were delivered and if the services were of the right quality. So information is passed around verbally and this has caused considerable problems. Events often relied on the memory capacity of the Coordinators to remember every bit of what needs to be done, based on notes made on diaries and notes. Moreover, if services for an event were provided from a different city or if Free BCA Projects event itself was conducted in multiple cities, it was extremely difficult to coordinate Free BCA Project various activities and telephone calls were the only means of sharing information.
3.FREE BCA PROJECT CATEGORY – RDBMS
This project can be purely considered for the RDBMS category. Why? Well there are many reasons in support.· This deals in keeping record of all the events organized.· It deals with Free BCA Project maintenance of the rights for each level of hierarchy of the users in the company.· Keeps track of all the sponsors and service providers.Software Engineering Paradigm of Free BCA Project Event management systemSpiral ModelThis model has many cycles. The radial dimension represents the cumulative cost incurred in accomplishing the steps done so far, and angular dimension represents the progress made in completing each cycle of the spiral.A spiral model is divided into a number of framework activities, also called task regions. Typically, there are between three and six task regions.
- Customer communication – Tasks required to establish effective communication between developer and customer.
- Planning – Tasks required to define resources, timelines and other project related information.
- Risk analysis Of free bca project event management system – Tasks required to assess both technical and management risks.
- Engineering – Tasks required to build one more representations of Free BCA Projects application.
- Construction and release – Tasks required to construct. Test, install and provide user support (e.g. documentation and training).
- Customer evaluation – Tasks required to obtain customer feedback based on evaluation of Free BCA Project software representations created during the engineering stage and implemented during the installation stage.
The spiral model is a realistic approach to the development of large-scale systems and software. Because software evolves as Free BCA Project process progresses, the developer and customer better understand and react to risks at each evolutionary level. The spiral model uses prototyping as a risk reduction mechanism but more important enables the developer, to apply the prototyping approach at any stage in the evolution of the product. It maintains the systematic stepwise approach suggested by Free BCA Projects classic lifecycle but incorporates it into an iterative framework that more realistically reflects the real world. The spiral model demands a direct consideration of technical risks at all stages of the project and, if properly applied, should reduce risks before they become problematic.4. TOOLS/PLATFORM, HARDWARE AND SOFTWARE REQUIREMENT SPECIFICATION OF FREE BCA PROJECT
Tools / Platform:-Technology and Environment· Servers – SQL Server 2008, Microsoft Windows 2000· Clients – Microsoft Internet Explorer· Tools – Visual Studio 2010· Services – Payment Gateway Web Services from BankHardware Interface of Free BCA Project Event management systme:-1. Processor: Core2 Duo.2. Primary Memory: 1 GB or Higher RAM.3. Secondary Memory: 50 GB of Hard Disk Space (including Oracle installation).4. Microsoft Windows XP Professional or Server 2003.5. A Modem and Internet connection and LAN card.Software Interface:-Client End – Internet Explorer, Operating System(Any)Development End – Visual Studio 2010, Operating System.Servers - Microsoft Windows 2000, Microsoft SQL Server 2000Services - ASP.NET XML Web Services5. Problem Definition:-· NC Techsoft needs an electronic system.· Free BCA Project system should be robust and supports multiple actions.· It should be able take input from any user for any requirement respect of gathering.· The estimation system should be able to prepare the estimates of the events.FREE BCA Project Planning and Scheduling:- Gantt Chart
Which uses a calendar–oriented chart to represent the project schedule. Each activity is represented as a bar in the calendar, starting from the starting date of activity and ending at the ending date for that activity. The start and end of each activity become milestones (or check points) for the project. Coloring each milestone when completed can represent progress. The milestone or checkpoints are usually at the completion of each task.Let us draw the Gantt chart for each task identified in these project .the horizontal bars indicates the duration of each task and all project tasks are listed in the left handed column. We estimate the no. of days for each task as follows: -Selection of Organization-10 days, Selection of problem-7days,Collection of information –25 days ,Analysis of information –10 days ,Designing Free BCA Project application – 40 days ,Coding for Free BCA Projects application -45 days , Review the specification –7days, Verification/Validation – 7 days, Testing -18 days , Dummy activity –5 days , Implementation and follow-up –10 days, user training –7 days.Drawback of GANNT Chart: The main drawback of Gantt chart is that it does not depict the dependency relationships among the different activity.
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